2026-06-10 / public records / private documents / AI due diligence

Combining Public Records and Private Documents with AI

AI can connect supplier-provided documents with public clues, but source boundaries must stay visible.

Why it matters

Supplier verification often uses both public records and private documents supplied by the seller. AI can compare names, addresses, dates, and business scope across these sources. The workflow becomes stronger when it shows which facts came from public records and which came from supplier-provided material.

Evidence to collect

Store each field with a source category: public record, supplier document, buyer communication, internal note, or third-party report. This distinction matters because supplier-provided evidence may need independent confirmation.

How to review it

Ask whether private documents support, conflict with, or add detail to public records. If a business license image matches public identity but the bank beneficiary differs, the case should not be cleared only because one source looks official.

Where buyers get misled

Teams get misled when all evidence appears equal in the AI output. A supplier screenshot, a public registry record, and an analyst note should not carry the same weight without context.

Practical next step

Build source weighting into the case view. Let AI compare fields, but require the final explanation to show which source carried each important conclusion.